Scope of Services

Scope of Services

If you need assistance on facilities, you may either contact us at 3963 5100 (Office hours), or 3963 5166 (Non-office hours), or through email to cdmo@hsu.edu.hk. 

After filled-in any of the forms below, you may submit hard copy to our office in person, or by scan and email to us at cdmo@hsu.edu.hk.

Repair and Maintenance

  • Please send us an email (with pictures preferred) about your request to cdmo@hsu.edu.hk, or by calling us at the above said contact numbers.

Policy Guidelines and Procedures on the Display of Publicity Materials on Campus

List of Special Rooms

Minor Improvement Works

  • Improvement works of Student Hostel, Classrooms at Block M and Block N, External Walls maintenance, Renovation works of Canteen, Offices and Toilets, etc.

Alteration and Additional Work

Facility Services including: Venue Reservation, Dispatch & Chauffeur Service, Photocopier System, Lost and Found Service, Poster/Notice Management, Staff/Student Card

  • For Student Organizations whose requests of venue reservation already approved by SAO, please kindly refer to the Venue setup Request Form (Students) here for detail setup of furniture 
  • Note: For venue setup or tea service request, please submit this form before 2:00 p.m. of the last working day.
  • For more details of activity preparation, please refer to our Quick reference guide for Venue Bookings below:
  • For Venue Reservation by Staff, please kindly refer to the following for details:
  • Should any colleagues of your Department/Offices wish to request for activation of IDD services, he/she can forward such request, with endorsement by Head of Department/Office to the Campus Development and Management Office (by email: cdmo@hsu.edu.hk) for further handling.
  • For authorized IDD users, please record your usage every month with this IDD Record Form (Staff Use). Note: Filled forms should be sent to cdmo@hsu.edu.hk at the beginning of each month.
    • How to use IDD:
      • (a)    Dial 9 (same as making external calls) + 0080 Country code Area code Telephone number
      • (b)   Record the date when the IDD call was made, dialled number, receiver’s name, institution, Country and official purpose of the call in the form attached (Annex).
      • (c)    Forward the completed form to the Campus Development and Management Office (CDMO) at the end of every month for payment arrangements.
  • For departments that requests for massive photocopy, please kindly refer to the Photocopy request form (Staff use). Note: Photocopy service is available during office hours from Monday to Friday (except Public Holidays).
  • Lost and Found: 
    • Office Hours — If you lost or find anything, please contact our Helpdesk Office at M246, 2/F, Block M, or by Tel: 3963 5100, or by cdmo@hsu.edu.hk. 
    • Non-office Hours — If you lost or find anything, please contact our Security Control Centre at 3/F, Block M, or by Tel: 3963 5166. You may also approach our security guard posts at G/F lobbies of S H HO Academic Building (A) or Lee Shau Kee Complex (B).
    • For students who lost your items, please leave us your Student ID as well as mobile number, we shall notify you by email / telephone for collection if your items being found.

Housekeeping supporting including cleaning, removal, landscape and logistic support

  • For mail delivery service, please kindly refer to the Mail Delivery Service Application Form (Staff Use). Note: Please kindly fill-in the Chinese Address of the addressee. Please submit the documents to Room M246 before 5:00 p.m., and we shall begin delivery at about 2:00 p.m. of the next working day, Monday to Friday (except Public Holidays).
  • For letter postage, please kindly refer to the Postage Form (Staff Use). All Departments are welcome to nominate their Executive Assistant or Executive Officer grade staff as the authorized person(s), so that no approval by Department Head is necessary on the Postage Form.
    • Notes:
      • Mail shall be sent out at 11:00 a.m. every day, Monday to Friday (except Public Holidays).
      • For mass mailing services (i.e. normal letters at or above 50 pcs, or registered letters at or above 5 pcs), please fill-in the application form of Hong Kong Post, and to process at Shatin Central Post Office.

Policy Guidelines and Procedures for College Vehicle Booking
(Effective from 1 June 2018)

  1. Please submit the completed College Vehicle Booking Form to cdmo@hsu.edu.hk
    preferably ONE working day in advance. Policy guidelines can be downloaded here;
  2. Use of College vehicle is usually available during office hours except for the use by the
    President:   
    a) Monday to Friday (Except Public Holidays) 09:00 to 12:30, 13:30 to 17:30, and
    b) Saturday (Except Public Holidays) 09:00 to 12:00
  3. For inquiries, please contact CDMO at 3963 5100 during office hours.

Security services including car-park management, CCTV Policy

Disposal of Confidential Document

Environment and Green

Energy Saving measures by CDMO

  • All lights and air-conditioning inside Classrooms are turned off during non-opening hours;
  • Suspension of some lifts within the buildings during non-opening hours or college holidays;
  • Replace T8 florescent lamps with T5 lamps;
  • LEDs are being applied for some outdoor lamps;
  • Partial lights at common area being turned off during non-opening hours or college holidays;
  • Regular inspection and cleaning of air-conditioning systems to ensure optimal efficiency;
  • the central air-conditioning system for S H HO Academic Building (A), Lee Shau Kee Complex (B), LEE Quo Wei Academic Building (D) is now being set to an economy mode for energy saving purpose; and
  • During summer, windows blinds facing the west are being lowered when applicable.
  • At S H HO Academic Building (A), some of the decorative lights at the central staircase of S H HO Academic Building (A) are being turned off
  • Note: When there are college functions or scheduled visits to the HSU, these facilities will be resumed normal service by CDMO accordingly.

Recycle Paper

    • Locations of recycle boxes:
      • Computer Labs / Computer Rooms (including Computer Room of Student Hostel)
      • Printing Stations / Printers
      • Photocopiers
      • Staff Printing Rooms
 

Acceptable papers to be recycled

    • White and color papers
    • Copy paper
    • Brochures, magazines and catalogs without glues or staples
    • Posters (NO plastic laminated posters)
    • Some envelopes (envelopes with plastic see-through film cannot be recycled)
    • Papers with personal details or confidential information should be torn / cut / shredded into pieces before recycling
      •  
 

Please DO NOT recycle

  • Ream wrap – vapor barrier paper (if it is coated with a plastic film)
  • Glue bound books, catalogs or magazines
  • Particle (of fiber board) paper (such as soft drink boxes)
  • Photos or photographic paper (those with plastic films)
  • Paper cups, plates or food/candy wrappers
  • Food scraps
  • Napkins, towels or tissue paper
  • Cardboard – it should be recycled separately

Energy Saving -- What you can do

LEE Quo Wei Academic Building (Block D):

Liaison with Campus Development Section on facility requirements

  • Regular coordination meetings are being held between CDS and CMS. Other Departments are also involved when necessary.